To save your Microsoft Outlook emails to a file, use Outlook to first convert the message to plain text (with the .TXT file extension), then save the file to your computer, flash drive, or elsewhere. Once your email is in a plain text document, open it with a text editor, such as Notepad on Windows, Notepad++, TextEdit on Macs, or Microsoft Word. You can easily copy the text from the message, share it with others, or save the file as a backup.

When you save email to a file with Outlook, you can save only one email or multiple emails to a single text file. All messages are combined into a single document.

In the Message List, select the message you want to save. To save multiple messages into one text file, press Ctrl and select the messages.

Go to File > Save As. (In Outlook 2007, go to the Office button and select Save As.)