When you schedule a meeting in Outlook with another person or group of people, they will receive an invitation email with the meeting details. From this email, they can accept or decline the meeting invitation. Outlook adds the meeting to your Outlook calendar, tracks your attendees’ responses, and sends a reminder before the meeting starts.

To schedule a meeting in Outlook:

Select New Items > Meeting.

In the meeting invitation, enter a description of the meeting in the Title text box.