Need to link or embed a video in a PowerPoint presentation? If you want to insert a copy of a video into the presentation, embed it. If the video is updated and you want to watch the most recent video, or if you found the video online (such as on YouTube), create a link to the file.

Link a video into a PowerPoint file when you know you will have Internet access during the presentation, or if you have limited storage space or bandwidth to transfer the file. If you do not have Internet access, or if you want the video file to be accessible wherever it is stored, embed the video in the PowerPoint file.

As long as you have permission, you can use a video in your presentation from anywhere on the Internet by simply copying and pasting some HTML code. This is useful because it limits the file size of your PowerPoint project. You also don't have to worry about file sizes or CPU usage.

The downside is that the video may not be accessible under all circumstances. To watch a video that is linked to a web address (such as YouTube), you need an Internet connection. If an Internet connection is not available during the presentation, link a video from a hard drive or server. Each copy of the PowerPoint presentation will require access to that hard drive or server to watch the video.